Calendar subscription

Your planned posts in Apple Calendar, Outlook, Google Calendar or Thunderbird, with a private link that updates by itself.

Updated Oct 10, 20264 min read

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In short

Open Your profile › Calendar and click Create link. The link is yours alone and shows the posts of this workspace you may see.
Click Open in Apple Calendar, Add to Outlook or Add to Google Calendar. Or copy the link and paste it into your app (see below).
The app picks up changes by itself: Apple and Thunderbird as often as you set, Outlook every few hours, Google about once or twice a day.
Under What's in it you choose the posts, stages, channels, tasks, day notes and how much detail. Default: approved, scheduled and published, no caption.
The link works like a key: anyone who has it sees what is in it. If it got out, make a new link or revoke it.

The link holds a long secret code. Anyone who has it can read your calendar without signing in. Do not share it or post it anywhere.
It shows only what you may see in this workspace right now. If your role changes, the calendar follows at its next refresh; if you leave the workspace, it ends.
The provider of your calendar app (Apple iCloud, Google, Microsoft) fetches the events and stores them on its servers. A post's caption is only included if you choose With caption.
New link or Revoke in your profile stops the old link at once. Deleting your account deletes your links too.

Quickest: in your profile click Open in Apple Calendar. Calendar asks whether to add the subscription.
By hand: in Calendar choose File › New Calendar Subscription, paste the link and click Subscribe.
Choose iCloud as the location, so the calendar shows on your iPhone and iPad too (On My Mac keeps it on this Mac only). Under Auto-refresh choose how often it checks, for example every hour.
To change this later, Control-click the calendar and choose Get Info.

Quickest: open Draftdeck in Safari, go to your profile and tap Open in Apple Calendar.
By hand: copy the link. In the Calendar app tap Calendars at the bottom, then Add Calendar › Add Subscription Calendar. Paste the link and tap Find (iOS 18 and earlier: Subscribe).
Choose iCloud as the account and tap Done (iOS 18 and earlier: Add). It then shows on your other Apple devices too.

Quickest: in your profile choose Add to Outlook, then Outlook.com (personal) or Microsoft 365 (work or school). Outlook opens its dialog with the link filled in; click Import.
By hand: choose Calendar › Add calendar › Subscribe from web, paste the link, give it a name and choose Import.
Microsoft refreshes subscribed calendars on its own schedule: according to Microsoft usually about every 3 hours (Outlook.com) or 6 hours (work or school), and sometimes it takes more than 24 hours.

Choose Home › Add Calendar (or Open Calendar), then From Internet. Paste the link and confirm with OK and Yes.
Or: File › Account Settings › Account Settings › Internet Calendars › New.
With a Microsoft 365 or Outlook.com account you can also add it on the web; it then shows in every Outlook app of that account.

Add the calendar in Outlook on the web (see above) with the same account. It then shows in Outlook for Mac too.
Only on the Mac, without an Outlook account: use Apple Calendar (see above).

Quickest: in your profile click Add to Google Calendar, then click Add in Google's window.
By hand, on a computer: open calendar.google.com, click + next to Other calendars, then From URL. Paste the https link and click Add calendar.
The Google Calendar app on a phone or tablet cannot add a subscription. What you added on the computer shows there though; if it does not, turn on Sync for that calendar in the app's settings.
Google fetches subscribed calendars on its own and names no fixed schedule; it usually takes several hours, up to a day. It cannot be sped up.

In the calendar click New Calendar (the + next to Calendars) and choose On the Network. Paste the link as the Location, leave the username empty, then click Find Calendars and Subscribe.
To set how often it checks, right-click the calendar and choose Properties.

Nothing shows: wait for the first refresh (Google: up to a day) and check the stages and channels under What's in it. Posts without a date and posts in the trash are never in it.
The app says the calendar cannot be reached, or it stopped updating: the link was revoked or replaced, or you are no longer in the workspace. Remove the old calendar in the app and add the new link.
Google cannot fetch the link: paste the https link under From URL, not the webcal one.
The events cannot be edited: a subscribed calendar is read only. Change the post in Draftdeck; the calendar follows at its next refresh.
Under the link in your profile you see whether and when a calendar app last read it.

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